We want you to feel confident about the privacy and security of your personal information.
This notice tells you what information we collect and how we protect and secure it in line with the General Data Protection Regulation (GDPR), which is Europe’s new framework for data protection laws. In the UK, the GDPR replaces the 1995 Data Protection Directive.
Holding of data for self-isolating & vulnerable people in the community during Covid
Where TKCC has set up community support groups during Covid, other than names and contact details, we may gather and hold personal information relating to health considerations, living conditions, emergency next of kin, etc expressly for the purposes of safety and care of the individual. These details are kept private and confidential according to GDPR guidelines. The length of time these records will be retained will be dependant on how long the individual remains under the care of TKCC, after which the records will be safely deleted.
Collecting contact details for ‘Test & Track’ during Covid
Please note that where applicable, we are recording names and contact details of those people who visit, meet and gather at TKCC office, for the purpose of the contact tracing scheme established by each of the four government administrations in the UK.
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession.
Personal data may include sensitive information relating to such matters as health & wellbeing.
The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
The King’s Church Chesham is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
The King’s Church Chesham complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes:
- To enable us to provide a voluntary service for the benefit of the public in Chesham and surrounding areas as specified in our constitution;
- To administer membership records;
- To manage our employees and volunteers;
- To maintain our own accounts and records (including the processing of gift aid);
- To inform you of news, events and activities running at The King’s Church Chesham, and to put out requests for assistance and/or prayer on behalf of members & others when requested;
- To provide pastoral care to members and others when requested.
4. What is the legal basis for processing your personal data?
- Explicit consent of the data subject so that we can keep you informed about news, activities and services and process your gift aid & other donations and keep you informed about events.
- Processing is necessary for carrying out obligations under employment, social security or social protection law, or safeguarding;
- Processing is carried out by a not-for-profit body with a political, philosophical, and religious aim provided: –
- the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
- there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to you, other church members or for purposes connected with the church. We will only share your data with third parties with your consent.
6. How long do we keep your personal data?
We keep data in accordance with the guidance set out in prescribed guidelines.
Specifically, we retain gift aid declarations for a limited number of years after the last gift given and details of gifts for the same period. Data relating to safeguarding will be kept as appropriate under the regulations.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
- The right to request a copy of your personal data which The King’s Church Chesham holds about you;
- The right to request that The King’s Church Chesham corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for The King’s Church Chesham to retain such data;
- The right to withdraw your consent to the processing at any time
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to lodge a complaint with the Information Commissioners Office
8. Further processing
The King’s Church Chesham may occasionally obtain IP addresses from users depending upon how you access our web site. IP addresses, browser and session information may be used for various purposes, including to:
- Diagnose and prevent service or technology problems reported by our users or engineers that are associated with the IP addresses controlled by a specific web company or ISP.
- Estimate the total number of users visiting our site in specific geographical regions.
A cookie is a small amount of data, which often includes an anonymous unique identifier that is sent to your browser from a web site’s computers and stored on your computer’s hard drive. You can configure your browser to accept all cookies, reject all cookies, or notify you when a cookie is set.
We may use our own cookies to:
- Estimate and report our total audience size and traffic.
- Conduct research to improve The King’s Church Chesham content and services
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, and for queries or complaints please in the first instance contact The King’s Church Chesham Administrator at firstname.lastname@example.org.
Postal address: Unit 11, Chess Business Park, Moor Road, Chesham, HP5 1SD